Managing Microbes: IMBM and SANBI-UWC Collaborate on New Laboratory Information Management System
Authors: Nicklaus Kruger (BBSA) / Anita Burger (IMBM). Published: 3 July 2025.
The IMBM is one of the leading research units at the University of the Western Cape and is well known nationally and internationally for its research in the fields of microbial biotechnology, metagenomics and biodiscovery. As part of this research, the IMBM has established a microbial collection of approximately 4000 bacterial strains from diverse indigenous and extreme environments, including South African marine and medicinal fynbos, amongst others.
To maximise accessibility and streamline research efforts, the Biobank is interested in a suitable system to manage the information associated with the strains, and allow researchers and stakeholders to easily search and retrieve relevant information– which is why the IMBM joined forces with SANBI-UWC to develop a customised information management system.
Data management is one of the core functions of a biobank – and it is also key to the extent to which the biobank is utilised, especially by external parties. In simple terms: for a biobank to be used effectively, researchers need a user-friendly way to search the collection for specific strains, to identify strains that were collected from a particular area or environment, or search for strains with particular characteristics or bioactivities. Researchers and technology developers are increasingly interested in whether the genome sequence of the strains of interest, are available.
“To date the IMBM Biobank has been using Excel (https://zenodo.org/records/15335360) to manage the entries in the Biobank and the metadata associated with it,” Dr Burger explains. “In my opinion, the key to optimal usage and long-term sustainability of a biobank, is a data management system that is able to capture the different fields of relevant information, and that is easily accessible and user-friendly, allowing users to search the fields of interest.”
The IMBM Biobank is interested to format selected fields of information in such a way that it would be searchable by parties who are interested to access the collection. The data include the metadata associated with each of the strains such as the origin i.e. the SA environment that it was collected from, cell and colony morphology, bioactivity data, classification, and whether the genome sequence of the strain is available or not.
For this, the IMBM Biobank needed some expert assistance – so they approached the South African National Bioinformatics Institute (SANBI-UWC) to help develop a fairly simple information management system that is customised for the metadata fields of the IMBM Biobank database, and that can be used to expand functionality and increase visibility by creating catalogues: Baobab LIMS Lite.
Growing With Baobab: A Biobanking Collaboration
SANBI’s Baobab LIMS is an African-led innovation, a laboratory information management system (LIMS) designed by and for low- and middle-income countries (LMICs), who, due to financial constraints, are rarely able to implement a LIMS. Since its inception, Baobab LIMS has been used in dozens of African countries and customised for use in various settings.
But while Baobab LIMS is both free and open source, it’s still not ideal for every situation.
“Baobab LIMS is highly focused on the collection activities of human biorepositories,” Dr Dominique Anderson, PhD, Senior researcher and team lead for Biocollection Informatics at the South African National Bioinformatics Institute (SANBI), explains. “Furthermore, this system has extensive expanded functionality which some users may not need to use, and which can be complicated to navigate.”
In late 2023, the team at SANBI embarked on developing Baobab LIMS Lite, a system designed to deliver that has core functionality for users in any discipline whilst adhering to international best practices for biobank information systems. In 2025, under the leadership of Dr Dominique Anderson from SANBI and in partnership with Dr Anita Burger and Stephanie Lawrence from IMBM, the system will be customised for the IMBM.
So, what makes Baobab LIMS Lite useful in a developing world context? “Baobab Lite has reduced functionality to make the system more user friendly,” Dr Anderson notes. “While maintaining the core functionality prescribed in best practices, it is also far more streamlined to accommodate diverse users.”
Core functionality includes the ability to configure the system to meet the unique design of the biorepository, including the creation and management of storage units and subsequent sample and sample metadata management, and to track the life-cycle of specimens.
Under an UWC innovation grant, Baobab LIMS Lite will be customised for the microbial biorepository activities being undertaken at the IMBM Biobank, with the goal of providing an informatics solution for this valuable biodiversity collection.
“In the first phase, we introduce the core LIMS prototype, with generalized features, making sure that the core is suitable and user friendly. The second phase, whereby we customize the core for IMBM, is planned for the 3rd quarter of 2025. Finally, we are planning to create a virtual catalogue from data entered into the LIMS, by Q2 of 2026.”
Better Biobanking Through Baobab: Why Does It Matter?
“The ability to search the IMBM Biobank for bacterial strains with particular properties, bioactivities or the availability of genome sequence data, etc., will be a major step towards ensuring its sustainability,” Dr Burger notes.
Two major benefits of the proposed system are:
(i) the system is the first step towards robust informatics-based sample management, with the ability to use permitted data to build digital catalogues; and
(ii) the new system will form the foundation which can be used to expand the functionality in line with user need, allowing for the tool to be more broadly applicable for use by other biodiversity biorepositories.
But the benefits go beyond just one biobank. The IMBM Biobank is one of the core biobanks of the Biodiversity Biobanks South Africa (BBSA), a DSTI-funded research infrastructure project that unites many of South Africa’s biobanks, dealing with everything from seeds to sheep (and everything in-between). Through partnering with various institutions, the BBSA promotes the value of the biobanks and enhances access biomaterials for innovative research and development to benefit society.
“Many of South Africa’s biobanks still use Excel for their databases,” Dr Burger notes. “This is not ideal for generating a system which represents the BBSA collections (and in future hopefully other South African collections) and that can be searched by interested parties for the material that they are interested in.”
There are other data and laboratory information systems available – and several of the BBSA biobanks use the open-source Specify Collection Management Platform for the data associated with their specimens. But the proposed system may serve as an alternative more suitable for other South African biobanks.
“The beauty of Baobab Lite is that the core can be customised to suit the specific needs of the user,” Dr Anderson says. “For example, IMBM might wish to capture sample metadata specific to microbial collections, such as bacterial colony morphology, while a botanical collection like the SANBI Wild Plant Seedbank might instead want fields pertaining to GPS coordinates.”
Through making biological material available to researchers and industry partners, biobanks can become more sustainable while addressing a variety of biodiversity challenges and directly contributing to South Africa’s growing bioeconomy. ‘Biodiversity biobanks are crucial in driving foundational knowledge, conservation science, a thriving environment and a sustainable future for all,” says Dr Mudzuli Mavhunga, Acting Lead of the BBSA. “By managing these collections in a structured and transparent manner, we can leverage the genetic diversity resources they house to explore Earth’s diversity and to help us deal with the modern-day global health, food and environmental challenges we are faced with.”